Circulation and Interlibrary Loan Policies

East Hounsfield Free Library

The following are rules and regulations of the East Hounsfield Free Library.  These are effective April 2, 2019 as adopted by the Board of Trustees of the East Hounsfield Free Library.

  1. New Cardholders:
  1. Complete a registration form and provide identification.  Primary identification to be used is identification with a picture (preferably a Driver’s License) which has the individual’s current address.  If the address information on the picture ID is not current, then another form of identification must be presented which verifies the individual’s current address (e.g., a piece of mail or bill).  Individuals who do not possess a valid picture ID must present two documents that verify current address.
  2. New registered patrons are limited to (2) items for the first checkout.
  3. Children must be 6 years old to apply for their own library card.
  4. Children ages 15 and under must apply with a parent or guardian.  The adult’s signature is required on their registration form.  If the parent/guardian is unable to come to the library, the underage applicant can take the application home for the parent/guardian to sign.  Until the signed application is returned, the applicant will be allowed limited borrowing privileges of up to 2 items at a time.  They still must have a guardian’s name and contact information recorded in their account details.
  5. There will be a $.50 charge to replace a lost or damaged library card.
  1. Overall Policy:
    1. Users must present their library card in any format or photo ID to check out materials. 
    2. There is a limit of 20 items that may be checked at one time on a library card.
    3. Library cards must be renewed every year.
  1. Loan Periods:
    1. All books and audiobooks are loaned out for 28 days.
    2. All new items are loaned out for a period of 14 days.
    3. All video and audio items are loaned out for 7 days.
  1. Renewal Policy:
    1. All items (except new items) may be renewed twice.
    2. New items may not be renewed.
    3. Renewals are not allowed for items with holds by other patrons.
    4. Renewals may be done by contacting library staff or online.
  1. Holds:

A.   Materials will be available for pick up for 1 week after they are processed.

B.   Holds may be placed either by contacting library staff or online.

C.   There is a limit of 10 holds per patron.

D.   Holds will not be allowed on new items.

  1. Overdue Materials and Fines:
    1. The East Hounsfield Free Library does not charge fines for overdue materials, however the library accepts donations in lieu of fines.
    2. Borrowing privileges will be suspended if user has 10 or more overdue items or unpaid bills reach $5.00 or more on their library card (collectively in the NCLS system), and will not be restored until such materials are either returned, paid for, or fines have been paid.
  1. Damaged Materials:
    1. If a book or other material is damaged beyond repair, the borrower is required to pay the billed amount.
    2. Borrowing privileges are suspended until payment for the damaged item is received or an arrangement to make payment has been reached between the library staff and borrower.

VII.     Confidentiality:

Library records that are deemed confidential are covered by New York State Law signed on June 13, 1988 (I CPLR 4509).

These records are related to the circulation of library materials that contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems, of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests, or the use of audio-visual materials, films or records.  These records shall be confidential and shall not be disclosed except that such records may be disclosed upon the request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.

The East Hounsfield Free Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.

VIII.Interlibrary Loan 

The Interlibrary loan service supports the mission of the library by providing expanded access to library materials and information. The purpose of interlibrary loan is to obtain materials not available in the library. The library affirms that interlibrary loan is an adjunct to, not a substitute for, the library's collection. In meeting patron needs, the library will exhaust local resources first, before requesting items on interlibrary loan.


An Interlibrary Loan request is defined as a request for library materials made on behalf of a library patron through the DueNorth or OCLC systems.

  1. Patron Status:
  1. Patrons must have a library card in good standing to use the Interlibrary Loan service.
  2. Interlibrary Loan requests will not be processed for patrons with overdue Interlibrary Loan materials.
  1. Borrowing Rules:
  1. Ten active requests are permitted at any one time per patron. A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared.
  2. Materials will be available for pickup for one week after they are processed.
  3. Interlibrary Loan materials are checked out for the loan periods stated in section III Loan Periods, unless specified otherwise by the lending library
  4. Interlibrary Loans may be renewed but only if the lending library permits renewals.
  1. Charges:
  1. The library does not charge fees for the Interlibrary Loan service.
  2. The library always attempts to borrow from libraries who lend free of charge. However, if an item is only available from a library that charges a fee or requires a shipping fee, the item will be requested only if the patron agrees to pay the charge.
  3. The patron is responsible for overdue fees, repair or replacement costs. The library will make an effort to collect any such charges from the patron who received the materials.